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Modern administration in the club

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Modern member administration
Mobile app for members
Manage appointment confirmations and cancellations
Online storage & data management

Digitize your club in just a few minutes.

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Log, manage & communicate efficiently

Everything for modern secretaries

As secretary, you have significant responsibility within the club — in particular for membership agendas and member administration. What are the functions of a secretary and how does the Vereinsplaner help you with your work?

Digital support for your everyday club life

All benefits at a glance

Whether minutes, votes or member information — Vereinsplaner makes organization easier and saves valuable time in everyday club life.

Everything writers need to know

Overview of core tasks

Secretaries ensure complete documentation, keep member information up to date and ensure the smooth flow of information between the board and members.

Documentation
Document decisions from meetings and board meetings.
Topicality
Always keep statutes, contracts and documents up to date.
Notices
Write and send official announcements and invitations within and outside the club.
Vereinsplaner overview
Master data management
Take care of members' master data
& manage them
Data maintenance
Keep documents and records safe and accessible at all times.
Advertising material & press
Create advertising material for the press, posters and maintain the social media presence.
Work efficiently, keep an eye on the club

Features of Vereinsplaner
for secretaries

All important tools that secretaries need for efficient club work, clearly arranged in one place.

All important information & data at a glance
  • Easy data entry & change
  • Export function of data as CSV
  • Payment status of membership fees is immediately visible
  • Numerous sorting and filtering options
  • Give access to member data to beneficiaries
  • Attach documents about the member

More about member management

Overview of member data
Administration that suits you
  • Enter the role & position of the member
  • View active & past memberships
  • Add members to groups
  • Give privileges to members
  • Synchronize master data
Individual member management
Vereinsplaner adapts to your structure
  • Individual administration of sections/departments
  • Edit master data directly in groups
  • Targeted administration through authorizations
  • Automatic synchronization at club level
  • Your own new member membership form

More about groups & sections

Hierarchie overview

Get started with your club on Vereinsplaner — free of charge & without risk.

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Be part of over 15,000 clubs

Vereinsplaner legal packages

Template suitable for minutes

Use this free template to clearly record agenda items, reports, and resolutions. It helps you as a secretary to maintain transparent documentation and is part of the board package included in the Vereinsplaner legal packages.

AI-generated visualization

Why clubs love our software!

We’ll give you a look behind the scenes at clubs and show you how to use Vereinsplaner effectively.

Dominic

Chairman of sport shooters Scheffau

Matthias

Committed to modern club management

Linnea

Active volleyball player & club employee

Noah

Active in club life

Mandy

Former board member

Lukas

Managing Director, Vereinsplaner

Lara

Active Board Member

Lukas

Managing Director, Vereinsplaner

Leonie & Helena

Vereinsplaner Team

Lukas

Managing Director, Vereinsplaner

Niklas

Member of a volunteer fire department