Mitgliederverwaltung am Laptop

Modern administration in the club

Create a club & try PREMIUM free of charge for 30 days

Modern member administration
Mobile app for members
Manage appointment confirmations and cancellations
Online storage & data management

Digitize your club in just a few minutes.

Get started now
Vereinsplaner in pictures

The all-in-one solution

We’ll show you how Vereinsplaner can support your daily club life — because there’s no better way to get a feel for the tool than seeing it live in action.

More time for each other, less effort for administration

Your Benefits at a Glance

No more chaotic Excel spreadsheets, scattered notes, and endless emails. With Vereinsplaner, you have everything you need for your club work combined in a single tool.

Everything centralized in
one place

Instead of juggling multiple tools and lists, one platform is all you need – for members, finances, appointments, or emails.

Close to your
members

Thanks to the mobile app, you stay connected at all times, even on the go – whether you're on the pitch or traveling.

Info in
Get real-time

All changes are synchronized instantly – whether on your PC or in the app.

More oversight. Less effort.

1. Member management & new member form

Member management that saves time – simply organized, quickly updated, and perfectly tailored to your club's daily routine.

As individual as you need it to be
  • Manage member data centrally and keep it up to date
  • Easily synchronize new data
  • Automatically create digital membership cards
  • Payment status of membership fees visible at a glance
  • Grant access to authorized personnel
  • Export function for member data as Excel/CSV
  • Attach documents to member profiles

Learn more about member management

Vorschau der Mitgliederverwaltung
Greater security through flexible permission settings
  • Assign roles within the club and the group
  • Restrict access rights to authorized members
  • Coaches or group leaders can manage groups individually
  • Flexible permission changes
  • Enhanced security through GDPR-compliant processing

Learn more about roles & permissions

Mitgliederprofil in der mobilen App
Vereinsplaner adapts to your structure
  • Financial & member management at the group level
  • Grant group access to individual accounts
  • Manage bookings/invoices by group
  • Assign permissions to authorized members
  • Automatic synchronization at the club level
  • Edit master data within groups

More about groups & sections

Übersicht der Vereinshierarchie
A strong first impression for members
  • Create custom forms using templates
  • Easy integration on your website or share via link
  • Separate forms possible for each division/section/department
  • Accept, decline, or request changes to applications
  • Get notified via email about new registrations

More about the new member form

Baukasten für das Neumitgliederformular
This allows you to centrally manage individuals/children without their own device
  • Link multiple member accounts
  • View responses and attendance
  • Keep track of messages & appointments
  • Any combination possible
    (2 parents + 1 child, 1 parent + 2 children, etc.)
  • Ideal for families, youth groups, or members without their own smartphone
Verwaltung Eltern- Kind-Accounts im Verein
Excel and manual cash books are a thing of the past.

2. Modern financial management

Automated processes ensure that tedious manual tasks like recording and reconciling transactions are handled efficiently.

Manage your finances like a pro
  • Maintain a digital cash book
  • Detailed invoice & transaction overview
  • View open invoices and transactions
  • Financial management available for individual groups
  • Import booking data in real time via bank interface
  • Statistics and reports

More on financial management

Übersicht der Finanzverwaltung im Web
Never lose or crumple an invoice again
  • Maintain income & expense records
  • Upload invoice files digitally via photo
  • Manage customers & suppliers
  • Create & analyze cost centers
  • Transfers between accounts
  • Charitable & commercial operations
  • Countless export options

Learn more about financial management

Finanzüberischt
Administration has never been this easy
  • Bill for working hours, services & products
  • Automatically sequential invoice numbers
  • Create, import & read e-invoices
  • Manage customers & suppliers
  • Set VAT rates and add discounts
  • Invoicing feature also for groups/departments

More about invoicing

Buchung mit Rechnung verknüpfen
Your administration in your pocket
  • Faster & easier access to financial data
  • Upload invoices digitally by taking a photo
  • User-friendly overview
  • Access your finances anytime, anywhere
  • Secure data storage

More about the mobile app

Finanzen in der mobilen App
Access 9 different financial reports with a single click
  • Financial report by account
  • Financial report by category
  • Financial report by project
  • VAT report
  • Year-end cash audit report
  • Donation audit report
  • Financial report by cost center/trial balance
  • Financial report by transaction
  • Income-surplus statement

View PDF overview of all 9 reports

Finanzbericht nach Buchungen
Automated, secure, and stress-free

3. Membership fees, SEPA direct debit collection & VereinsPay

Stop chasing membership fees – collect, record, and monitor payments automatically.

More control with less effort
  • Create different membership types
  • Set custom billing intervals
  • Memberships renew after a set period
  • Record member bank details
  • Automatic IBAN check

Learn more about membership fees

Vorschau der Mitgliederverwaltung
Keep track of all payments at a glance
  • Payment status visible at all times
  • Collect membership fees in bulk via SEPA direct debit
  • Automatically set payment status to "paid"
  • Assign multiple memberships to a single member
  • Collect various membership fees for each member in one go
  • Historical data storage

Learn more about membership fees

Stammdaten im Überblick
Automatically generated membership fees
  • Send fee documents directly via email
  • Collect membership fees in bulk via SEPA direct debit
  • Punctual and accurate billing
  • Error reduction through automated processes
  • Display of incomplete data
  • Customize payment references
Vorschreibungsvorlage
Collect membership fees automatically
  • Direct debit collection from the club planner
  • Payments automatically recognized
  • Fees are automatically marked as paid
  • Automatic IBAN check
  • Less administrative work for your club
  • Membership fees and bookings linked
Übersicht des Zahlungseinzugs einer Mitgliedschaft | Vereinsplaner

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Everything important, delivered straight to your members

4. Events, News & Newsletters

Publish events directly, share news, and send newsletters with a single click—without the need for multiple channels.

Never forget an appointment again
  • Notify members about appointments
  • Send automatic reminders
  • Add location/meeting point
  • Sync appointments with your personal calendar
  • Recurring appointment feature for repeating events
  • Easily viewable via mobile app

More about appointment management

Terminverwaltung in der mobilen App
Evaluations at a glance
  • Integrate polls directly into appointments
  • Enable RSVPs
  • Attach documents or images to the appointment
  • Evaluate appointments & analyze attendance
  • Show read receipt
  • Filter and search options
  • Edit appointments retroactively

More about appointment management

Übersicht der Terminzu- & absagen
News posts taken to the next level
  • Visible to internal & optionally external individuals
  • Attach documents, images & surveys
  • Notifications via email or mobile app
  • Create news at the group or club level
  • View statistics on news post views
  • Organize news into categories
  • Request read receipts for news

Learn more about news posts

Vorschau der Newsbeiträge
All the components you need
  • Create newsletters using a modular builder
  • Attach documents, images, or links
  • Send at the club or group level
  • Create templates for future messages
  • Send important emails to yourself as a test first
  • Email archive of past messages

Learn more about the newsletter tool

Newsletter-Erstellung in der mobilen App
Professional email preparation
  • Add contact details for external club associates (e.g., sponsors)
  • Create distribution lists
  • Individual and bulk messaging possible
  • Unlimited number of recipients
  • Analyze email open rates
  • Create & send conveniently in the mobile app

More about the newsletter tool

Newsletter-Übersicht vor Aussendung
Structure that fits your club

5. Management at the section & group level

Whether divisions, sections, or individual groups – with Vereinsplaner, you can clearly map any club structure.

Management as individual as you need it to be
  • Manage divisions or departments as separate groups
  • Assign tasks and responsibilities within the group
  • Assign individual team leaders for each group
  • Restrict access rights to authorized members
  • Unlimited hierarchy options available
  • Members can belong to multiple groups

More about groups & sections

Übersicht der Vereinshierarchie
Manage your finances like a pro
  • Share individual accounts with groups
  • Bank interface at the group level
  • Manage bookings/invoices within groups
  • Assign permissions to authorized members
  • Independent management for section leaders
  • Real-time synchronization with the club

More on financial management

Finanzüberischt
Perfectly tailored to your club structure
  • Manage member data centrally and keep it up to date
  • Edit master data directly within groups
  • Overview of member attendance at events & training sessions
  • Grant access to authorized personnel
  • Automatic synchronization at the club level
  • Attach documents to member profiles

More on member management

Vorschau der Mitgliederverwaltung
Collect feedback, shape the future

6. Statistics & Surveys

Whether it's membership trends, participation rates, or feedback – all data is clearly presented through statistics and surveys, helping you make better decisions.

Attendance at the touch of a button
  • RSVPs at a glance
  • Set registration limits
  • View open rates
  • Evaluate training sessions and club activities
  • Export attendance lists as Excel or PDF
  • Send reminders to those who haven't responded

More about statistics

Übersicht der Terminzu- & absagen
See trends instead of just snapshots
  • View individual member attendance
  • Define reporting periods
  • Sort by category
  • Export attendance lists as Excel or PDF

More about statistics

Umfrageergebniss pro Mitglied
Because member opinions matter
  • Up to 10 questions per survey
  • Various question types
  • Text, single-choice & multiple-choice answers
  • Set a deadline for voting
  • Anonymous surveys possible
  • Set mandatory and optional questions
  • Analyze & export survey results

More about the survey feature

Umfrageübersicht in der mobilen App

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Always connected, wherever you are

7. Member app & chat

With the member app and integrated chat, you're closer to your members than ever before. Whether for quick coordination, important news, or casual conversation.

Your club always in your pocket
  • All features in the mobile app
  • Reach members anytime, anywhere
  • Push notifications keep you in the loop
  • Snap a photo of invoices and upload them instantly
  • Encryption technologies protect sensitive data
  • Access from anywhere with regular backups

Learn more about the mobile app

Terminverwaltung in der mobilen App
More than just sending messages
  • Individual and group chats
  • Reactions & discussion channels
  • Send documents & images as attachments
  • Delete & edit messages
  • Push notifications for new chat messages
  • Custom chat settings at the club & group level

Learn more about the chat

Übersicht eines Gruppenchats
Your club, more connected than ever
  • Stay close to your members with our mobile app
  • Surveys incorporate member feedback
  • Clear information builds trust and transparency
  • Photos, news, and stories strengthen the sense of community
  • Chat, app, and newsletter keep everyone in touch
  • Engagement grows when everyone is on board

Learn more about the benefits

Everything safely stored and ready to hand at all times

8. Online storage & inventory

No more misplaced files or unclear responsibilities – everything is kept central, secure, and organized in Vereinsplaner.

Everything in one place
  • Folder structures for better organization
  • Share files within your club
  • Assign individual access rights to members
  • Regular backups ensure data security
  • Document download function

More about online storage

Onlinespeicher in der mobilen App
Flexibility & task distribution
  • Easily create items and assign them to rooms
  • Add condition, purchase date, and quantity
  • Define those responsible for inventory
  • Loan history of items is saved automatically
  • Categorization

More about inventory management

Übersicht der Inventarverwaltung
Keep track of club equipment loans
  • Link reservations, loans, and returns to members
  • Current loan status visible at any time
  • Set up return notifications
  • Search function for faster operation
  • Grant access to authorized personnel
  • Export inventory/equipment list to Excel

More about inventory management

Mobile Inventarverwaltung
Keep track of important events

9. Birthday & Anniversary Calendar

Our anniversary calendar allows you to display specific events for your club or group. This includes birthdays and anniversaries based on your settings (i.e., when you have a club anniversary).

Never forget a birthday again
  • Birthdays automatically pulled from member management
  • Filtering by milestone birthdays possible
  • Export as a ready-to-use template for the clubhouse
  • Applicable at club and group level
Anzeige der Geburtstage & Jubiläen
Celebrate shared achievements
  • Customizable anniversaries
  • Flexible filtering by any anniversary year
  • Display anniversaries based on join date
  • List of events in chronological order
  • Historical data storage
Jubiläumskalender in der mobilen App
Shaping the future together

Upcoming developments

At Vereinsplaner, we are constantly developing our software – with 2–3 updates per month. Your club automatically benefits from new features and improvements, at no extra cost or effort – for professional and future-proof club management.

Smart memberships (e.g., age-based)
Update member data via form
Collect membership fees directly via Vereinsplaner