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Modern administration in the club

Create a club & try PREMIUM free of charge for 30 days

Modern member administration
Mobile app for members
Manage appointment confirmations and cancellations
Online storage & data management

Digitize your club in just a few minutes.

Get started now

Modern administration in the club

Create a club & try PREMIUM free of charge for 30 days

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Vereinsplaner explained

The all-in-one solution

We'll show you how Vereinsplaner can support you in daily club life — because nothing helps you get an idea of the tool better than experiencing it “in live action”.

More time for each other, less administrative work

Your benefits at a glance

No more messy Excel spreadsheets, scattered notes, and endless emails. With Vereinsplaner, you have combined everything you need for your club work in a single tool.

Everything in one place

Instead of many tools and lists, one platform is now enough - whether it's members, finances, appointments or emails.

Keeping the members
very close

Thanks to the mobile app, you are always connected on the go — whether on the playing field or traveling.

Information in
real time

All changes are immediately synchronized — whether on the PC or in the app.

More overview. Less effort.

1. Member administration & new member form

Member administration that saves time — simply organized, quickly maintained and perfectly tailored to your everyday club life.

As individual as you need it
  • Manage member data centrally & up to date
  • Easily sync new data
  • Create a digital membership card automatically
  • Payment status of membership fees is immediately visible
  • Grant access to authorized persons
  • Export function of member data as Excel/CSV
  • Attach documents to a member

More about member management

Overview of member data
More security through flexible allocation of rights
  • Assigning roles in the club and group
  • Restricting access rights to authorized members
  • Trainers or group leaders can individually manage groups
  • Flexible changes to permissions
  • Increased security through GDPR-compliant processing

More about roles & rights

Individual member management
Vereinsplaner adapts to your structure
  • Financial & member management at group level
  • Share individual accounts with groups
  • Manage bookings/invoices in groups
  • Grant permissions to authorized members
  • Automatic synchronization at club level
  • Edit master data in groups

More about groups & sections

Hierarchie overview
Strong first impression for members
  • Create custom forms with templates
  • Easy integration on the website or sending via link
  • Your own form is possible for each division/section/department
  • Accept, decline, or request changes
  • Get notified via e-mail about new registrations

More about the new member form

Building kit for membership form
This is how you can centrally manage people/children without your own device
  • Connect multiple member accounts
  • View feedback and attendance
  • Keep an overview of news & appointments
  • Any constellations possible
    (2 parents + 1 child, 1 parent + 2 children, etc.)
  • Ideal for families, youth groups or members without their own smartphone
Visualisation of a parent-child-account
Excel and manual cash books were yesterday.

2. Modern financial management

Automated processes ensure that tedious manual tasks, such as recording and reconciliation of transactions, are completed efficiently.

Manage your finances like a pro
  • Keep a cash book digitally
  • Detailed billing & booking overview
  • View open invoices and bookings
  • Financial management possible for individual groups
  • Import booking data in real time thanks to the banking interface
  • Statistics and evaluations

More about financial management

Finance overview web
No more lost or crumpled bills
  • IES & EUER guide
  • Upload invoice files digitally via photo
  • Manage customers & suppliers
  • Create & evaluate cost centers
  • Transfer between accounts
  • Special purpose & economic operation
  • Countless export options

More about financial management

Finances overview
Administration has never been easier
  • Invoice work hours, services & products
  • Automatically sequential invoice numbers
  • Create, import & read out e-invoices
  • Manage customers & suppliers
  • Save VAT and add discounts
  • Invoicing function also for groups/departments

More about accounting

Link accounting entry to booking
Your administration in your pocket
  • Quick & easier access to financial data
  • Upload invoices digitally via photo
  • User-friendly overview
  • Access finances anywhere & anytime
  • Safe storage of data

More about the mobile app

Finances in the mobile app
9 different financial reports at the click of a mouse
  • Financial report by account
  • Financial report by categories
  • Financial report by project
  • Sales tax report
  • Financial audit report at the end of the year
  • Donation audit report
  • Financial report by cost centers/balance list
  • Financial report after transactions
  • Income surplus statement

To the PDF overview of all 9 reports

Finanzbericht nach Buchungen
Automated, safe and hassle-free

3. Membership fees & SEPA direct debit

No more running behind on membership fees — collect, book and keep an eye on contributions automatically.

More control with less effort
  • Create different memberships
  • Set billing intervals individually
  • Memberships are renewed at a fixed period
  • Collection of members' bank details
  • Automatic IBAN check

More about membership fees

Overview of member data
All payments at a glance
  • Payment status visible at any time
  • Collect membership fees collected via SEPA direct debit
  • Automatically set payment status to “paid”
  • Assigning multiple memberships to a member
  • Collect various membership fees per member
  • Historical data storage

More about membership fees

Overview of member management
Automatically generated membership fees
  • Send post documents directly via e-mail
  • Collect membership fees collected via SEPA direct debit
  • Timely and accurate billing
  • Reduce errors through automated processes
  • View incomplete data
  • Individualize uses
Prescription file image

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Everything important directly with your members

4. Dates, news & newsletters

Appointments can be published directly, news shared and newsletters sent with a click of the mouse — without detours via various channels.

Never forget appointments again
  • Notify members of appointments
  • Send an automatic reminder
  • Add location/meeting point
  • Sync appointments to your private calendar
  • Repeated appointment function for recurring appointments
  • Easy to view via mobile app

More about appointment management

Dates in the mobile app
Evaluations at a glance
  • Integrate survey directly at appointment
  • Enable cancellations and cancellations
  • Attach documents or pictures to the appointment
  • Evaluate appointment & analyze attendance
  • Show reading receipt
  • Filter and search option
  • Edit appointments later

More about appointment management

Dates statistics
News posts on a new level
  • Visible to internal & optional external people
  • Attach documents, images & surveys
  • E-mail or mobile app notification
  • Create news at group or club level
  • View statistics on viewed news posts
  • Organize news into categories
  • Request read receipts for news

More about the news articles

News overview
All the components you need
  • Create newsletters using a modular system
  • Attach documents, images, or links
  • Send at club or group level
  • Create a template for future mailings
  • First send important emails to yourself as a test email
  • Email archive of past mailings

More about the newsletter tool

Newsletter mobile app
Professional email preparation
  • Create contact details of external association bodies (e.g. sponsors)
  • Create distribution lists
  • Individual and mass mailings possible
  • Unlimited number of recipients
  • Analyze email opening rate
  • Create & send conveniently in the mobile app

More about the newsletter tool

Newsletter overview
Structure that suits your club

5. Administration at section & group level

Whether divisions, sections or individual groups — with Vereinsplaner, you can clearly map every club structure.

Administration as individual as you need
  • Managing divisions or departments as separate groups
  • Assigning tasks and responsibilities within the group
  • Individual team leaders are possible in every group
  • Restricting access rights to authorized members
  • Unlimited hierarchy options can be mapped
  • Members can belong to multiple groups

More about groups & sections

Hierarchie overview
Manage your finances like a pro
  • Share individual accounts with groups
  • Group-level banking interface
  • Manage bookings/invoices in groups
  • Grant permissions to authorized members
  • Independent administration for section heads
  • Real time synchronization with club

More about financial management

Finances overview
Perfectly tailored to your club structure
  • Manage member data centrally & up to date
  • Edit master data directly in groups
  • Overview of member participation in events & trainings
  • Grant access to authorized persons
  • Automatic synchronization at club level
  • Attach documents to a member

More about member management

Overview of member data
Collect feedback, shape the future

6. Statistics & surveys

Whether it's member development, participation rates or feedback — thanks to statistics and surveys, all data is clearly presented and helps you make better decisions.

Attendances at the push of a button
  • Rejections and cancellations at a glance
  • Set login limit
  • View opening rates
  • Evaluate trainings and club activities
  • Exporting the attendance list as Excel or PDF
  • Re-notify undecided people

More about statistics

Dates statistics
See trends instead of just snapshots
  • Attendance of individual members can be seen
  • Set a time period for evaluation
  • Sort by categories
  • Exporting the attendance list as Excel or PDF

More about statistics

Survey
Because members' opinions matter
  • Up to 10 questions per survey
  • Different question types
  • Text, single & multiple answers
  • Set a voting deadline
  • Anonymous surveys possible
  • Ask mandatory and optional questions
  • Evaluate & export survey results

More about the survey function

Survey in the mobile app

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Always connected no matter where you are

7. Member app & chat

With the member app and integrated chat, you are closer to your members than ever before. Whether it's quick arrangements, important news or exchanges in between.

Your club always in your pocket
  • All features in the mobile app
  • Reach members anytime, anywhere
  • Push notifications keep you up to date
  • Take pictures of invoices and upload them immediately
  • Encryption technologies protect sensitive data
  • Access from anywhere with regular backups

More about the mobile app

Dates in the mobile app
More than just sending messages
  • Individual and group chats
  • Reactions & discussion channels
  • Send documents & images as attachments
  • Delete & edit messages
  • Push notifications for new chat messages
  • Individual chat settings at club & group level

More about the chat

Overview of the chat feature in the mobile app
Your club is now even more closely connected
  • Close to members thanks to the mobile app
  • Surveys integrate members' opinions
  • Clear information creates trust and transparency
  • Photos, news and stories strengthen the sense of togetherness
  • Chat, app and newsletter keep everyone in touch
  • Engagement grows when everyone gets involved

More about the benefits

Everything is stored securely and ready to hand at any time

8. Online storage & inventory

No more misplaced files or unclear responsibilities — everything is centrally, securely and structured in the Vereinsplaner.

Everything in one place
  • Folder structures for a better overview
  • Share files with each other within a club
  • Assigning access rights to members individually
  • Regular backups guarantee data security
  • Download function for documents

More about online storage

Online storage Iphone image mockup
Flexibility & division of tasks
  • Simply create objects and allocate space
  • Add use condition, date of purchase, and quantity
  • Define who is responsible for inventories
  • The rental history of the item is automatically saved
  • Division into categories

More about inventory management

Inventory overview
Rules for renting club equipment
  • Link reservations, rentals, and returns to a member
  • Current loan status can be viewed at any time
  • Set return notifications
  • Search function for faster operation
  • Grant access to authorized persons
  • Export inventory/equipment list as Excel

More about inventory management

Inventory in the mobile app
Shaping the future together

The next developments

We are constantly developing the software — with 2-3 updates per month. Your club automatically benefits from new features and improvements, without additional costs or additional effort — for a professional and future-proof club life.

Split entries in financial management
Digital membership card
Extensions for automatic collection of membership fees