Mitgliederverwaltung am Laptop

Modern administration in the club

Create a club & try PREMIUM free of charge for 30 days

Modern member administration
Mobile app for members
Manage appointment confirmations and cancellations
Online storage & data management

Digitize your club in just a few minutes.

Get started now
vereinsplaner explained in pictures

The all-in-one solution

We'll show you how Vereinsplaner can support you in daily club life — because nothing helps you get an idea of the tool better than experiencing it “live in action”.

More time for each other, less administrative work

Your Benefits at a Glance

No more messy Excel spreadsheets, scattered notes, and endless emails. With Vereinsplaner, you have combined everything you need for your club work in a single tool.

Everything centrally located
at a place

Instead of many tools and lists, one platform is now enough - whether it's members, finances, appointments or emails.

Be close to
your members

Thanks to the mobile app, you are always connected on the go — whether on the playing field or traveling.

Get information
in real time

All changes are immediately synchronized — whether on the PC or in the app.

More overview. Less effort.

1. Member administration & new member form

Member administration that saves time — simply organized, quickly maintained and perfectly tailored to your everyday club life.

As individual as you need it

Manage member data centrally & up to date
Easily sync new data
Create, invite, and upload members
Payment status of membership fees is immediately visible
Grant access to authorized persons
Export feature of member data as Excel/CSV
Attach documents to a member
More about member management
Vorschau der Mitgliederverwaltung

More security through flexible allocation of rights

Assigning roles in the club and group
Restricting access rights to authorized members
Trainers or group leaders can individually manage groups
Flexible changes to permissions
Increased security through GDPR-compliant processing
More about roles & rights
Mitgliederprofil in der mobilen App

Vereinsplaner adapts to your structure

Financial & member management at group level
Share individual accounts with groups
Manage bookings/invoices in groups
Grant permissions to authorized members
Automatic synchronization at club level
Edit master data in groups
More about groups & sections
Übersicht der Vereinshierarchie

Strong first impression for members

Create custom forms with templates
Easy integration on the website or sending via link
Your own form is possible for each division/section/department
Accept, decline, or request changes
Get notified by email about new registrations
More about the new member form
Baukasten für das Neumitgliederformular

This is how you can centrally manage people/children without your own device

Connect multiple member accounts
View feedback and attendance
Keep an overview of news & appointments
Any constellations possible
(2 parents + 1 child, 1 parent + 2 children, etc.)
Ideal for families, youth groups or members without their own smartphone
Verwaltung Eltern- Kind-Accounts im Verein
Excel and manual cash books were yesterday.

2. Modern financial management

Automated processes ensure that tedious manual tasks, such as recording and reconciliation of transactions, are completed efficiently.

Manage your finances like a pro

Keep a cash book digitally
Detailed billing & accounting entries overview
View open invoices and accounting entries
Financial management possible for individual groups
Import booking data in real time thanks to the banking interface
Statistics and evaluations
More about financial management
Übersicht der Finanzverwaltung im Web

No more lost or crumpled bills

EAR & EUER guide
Upload invoice files digitally via photo
Manage customers & suppliers
Create & evaluate cost centers
Transfer between accounts
Special purpose & economic operation
Countless export options
More about financial management
Finanzüberischt

Administration has never been easier

Invoice work hours, services & products
Automatically sequential invoice numbers
Create, import & read out e-invoices
Manage customers & suppliers
Save VAT and add discounts
Invoicing function also for groups/departments
More about accounting
Buchung mit Rechnung verknüpfen

Your administration in your pocket

Quick & easier access to financial data
Upload invoices digitally via photo
User-friendly overview
Access finances anywhere & anytime
Safe storage of data
More about the mobile app
Finanzen in der mobilen App

9 different financial reports at the click of a mouse

Financial report by account
Financial report by categories
Financial report by project
Sales tax report
Financial audit report at the end of the year
Donation audit report
Financial report by cost centers/balance list
Financial report after transactions
Income surplus statement
To the PDF overview of all 9 reports
Finanzbericht nach Buchungen
Automated, safe and hassle-free

3. Membership fees & SEPA direct debit collection

Contribution management that adapts to your club — quick to set up, easy in everyday life.

More control with less effort

Create different memberships
Set billing intervals individually
Memberships are renewed at a fixed period
Collection of members' bank details
Automatic IBAN check
More about membership fees
Vorschau der Mitgliederverwaltung

All payments at a glance

Payment status visible at any time
Collect membership fees collected via SEPA direct debit
Automatically set payment status to “paid”
Assigning multiple memberships to a member
Collect various membership fees per member
Historical data storage
More about membership fees
Stammdaten im Überblick

Automatically generated membership fees document

Send documents directly via email
Collect membership fees collected via SEPA direct debit
Timely and accurate billing
Reduce errors through automated processes
View incomplete data
Individualize uses
Vorschreibungsvorlage

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Everything important directly to your members

4. Dates, news & newsletters

Appointments can be published directly, news shared and newsletters sent with the click of a mouse — without detours via various channels.

Never forget appointments again

Notify members of appointments
Send an automatic reminder
Add location/meeting point
Sync appointments to your private calendar
Repeated appointment function for recurring appointments
Easy to view via mobile app
More about appointment management
Terminverwaltung in der mobilen App

Evaluations at a glance

Integrate survey directly at appointment
Enable confirmations and cancellations
Attach documents or pictures to the appointment
Evaluate appointment & analyze attendance
Show reading receipt
Filter and search option
Edit appointments later
More about appointment management
Übersicht der Terminzu- & absagen

News postings on a new level

Visible to internal & optional external people
Attach documents, images & surveys
Email or mobile app notification
Create news at group or club level
View statistics on viewed news posts
Organize news into categories
Request read receipts for news
More about the news articles
Vorschau der Newsbeiträge

All the components you need

Create newsletters using a modular system
Attach documents, images, or links
Send at club or group level
Create a template for future mailings
First send important emails to yourself as a test email
Email archive of past mailings
More about the newsletter tool
Newsletter-Erstellung in der mobilen App

Professional email preparation

Create contact details of external association bodies (e.g. sponsors)
Create distribution lists
Individual and mass mailings possible
Unlimited number of recipients
Analyze email opening rate
Create & send conveniently in the mobile app
More about the newsletter tool
Newsletter-Übersicht vor Aussendung
Structure that suits your club

5. Administration at section & group level

Whether divisions, sections or individual groups — with Vereinsplaner, you can clearly map every club structure.

Administration as individual as you need

Managing divisions or departments as separate groups
Assigning tasks and responsibilities within the group
Individual team leaders are possible in every group
Restricting access rights to authorized members
Unlimited hierarchy options can be mapped
Members can belong to multiple groups
More about groups & sections
Übersicht der Vereinshierarchie

Manage your finances like a pro

Share individual accounts with groups
Group-level banking interface
Manage bookings/invoices in groups
Grant permissions to authorized members
Independent administration for section heads
Real time synchronization with club
More about financial management
Finanzüberischt

Perfectly tailored to your club structure

Manage member data centrally & up to date
Edit master data directly in groups
Overview of member participation in events & trainings
Grant access to authorized persons
Automatic synchronization at club level
Attach documents to a member
More about member management
Vorschau der Mitgliederverwaltung
Collect feedback, shape the future

6. Statistics & surveys

Whether it's member development, participation rates or feedback — thanks to statistics and surveys, all data is clearly presented and helps you make better decisions.

Attendances at the push of a button

Confirmations and cancellations at a glance
Set registration limit
View opening rates
Evaluate trainings and club activities
Exporting the attendance list as Excel or PDF
Re-notify undecided people
More about statistics
Übersicht der Terminzu- & absagen

See trends instead of just snapshots

Attendance of individual members can be seen
Set a time period for evaluation
Sort by categories
Exporting the attendance list as Excel or PDF
More about statistics
Umfrageergebniss pro Mitglied

Because members' opinions matter

Up to 10 questions per survey
Different question types
Text, single & multiple answers
Set a voting deadline
Anonymous surveys possible
Ask mandatory and optional questions
Evaluate & export survey results
More about the survey function
Umfrageübersicht in der mobilen App

Get started with your club on Vereinsplaner — free of charge & without risk.

Start for free

Be part of over 15,000 clubs

Always connected no matter where you are

7. Member app & chat

With the member app and integrated chat, you are closer to your members than ever before. Whether it's quick arrangements, important news or exchanges in between.

Your club always in your pocket

All features in the mobile app
Reach members anytime, anywhere
Push notifications keep you up to date
Take pictures of invoices and upload them immediately
Encryption technologies protect sensitive data
Access from anywhere with regular backups
More about the mobile app
Terminverwaltung in der mobilen App

More than just sending messages

Individual and group chats
Reactions & discussion channels
Send documents & images as attachments
Delete & edit messages
Push notifications for new chat messages
Individual chat settings at club & group level
More about the chat
Übersicht eines Gruppenchats

Your club is now even more closely connected

Close to members thanks to the mobile app
Surveys integrate members' opinions
Clear information creates trust and transparency
Photos, news and stories strengthen the sense of togetherness
Chat, app and newsletter keep everyone in touch
Engagement grows when everyone gets involved
More about the benefits
Everything is stored securely and ready to hand at any time

8. Online storage & inventory

No more misplaced files or unclear responsibilities — everything is centrally, securely and structured in the Vereinsplaner.

Everything in one place

Folder structures for a better overview
Share files with each other within a club
Assigning access rights to members individually
Regular backups guarantee data security
Download function for documents
More about online storage
Onlinespeicher in der mobilen App

Flexibility & division of tasks

Simply create objects and allocate space
Add use condition, date of purchase, and quantity
Define who is responsible for inventories
The rental history of the item is automatically saved
Division into categories
More about inventory management
Übersicht der Inventarverwaltung

Rules for renting club equipment

Link reservations, rentals, and returns to a member
Current loan status can be viewed at any time
Set return notifications
Search function for faster operation
Grant access to authorized persons
Export inventory/equipment list as Excel
More about inventory management
Mobile Inventarverwaltung
Shaping the future together

The next developments

We are constantly developing the software — with 2-3 updates per month. Your club automatically benefits from new features and improvements, without additional costs or additional effort — for a professional and future-proof club life.

Pay membership fees directly in Vereinsplaner
2-Factor Authentication
New member form enhancements